Record Full Race Videos

You can use the AthleticFIELD app to record full-length videos of races from a mobile device and have the video appear alongside the results on AthleticLIVE! AthleticLIVE uses your meet management software's schedule files to nicely organize each video file and then will upload them in the background while you record the next video.

To record full race videos, you'll need to have AthleticFIELD 1.2.0 or newer installed on an iOS or Android device with a camera. You'll also need to install AthleticLIVE Local version 3.4.2 or newer. Finally, you'll need to have full race videos enabled on your AthleticLIVE account. Contact us to enable this feature on your account at no extra charge.

Configure AthleticLIVE Local

Once you've installed AthleticLIVE Local, start it and select your meet. Once you do, scroll to the bottom to find the Full Race Video File Sync Settings section.

Click Edit  under the LIF Directory field to configure the settings.

On the Full Race Video Config screen, check the Enable Full Race Video file sync box. Next, enter the directory on your computer where the EVT and SCH files created by your meet management system are located. You must also enter a password to ensure that no unauthorized videos are uploaded. You'll need to enter this password on the recording device.

When you've completed all fields, click Submit. Further changes to your EVT or SCH files will be handled automatically. If you experience issues with EVT and SCH files syncing, click Upload EVT & SCH files to force a manual upload.

Configure AthleticFIELD

Download and open AthleticFIELD on an appropriate mobile device.

From the main screen, select  Settings.

On the User Settings page, check the box labeled Record Full Race Videos? and then return to the main screen.

Record Videos

From the main screen in AthleticFIELD, select  Record Full Race Videos.

On the next screen, select  Load a Meet, and enter the Meet ID and Password from AthleticLIVE Local, then hit Submit.

Finally, tap on the meet name. You'll be presented with a list of all running events in the meet.

Select an event and a heat, then hit  Record. If this is the first time you've recorded video with AthleticFIELD, you'll probably need to allow the app permission to access the camera, photo album, and microphone. Once you've recorded your video, select  Upload. At this point, you can select Next  to move to the next heat or event, or you can select  Remove to remove the video.

Selecting  Remove will remove the video, even after it's been uploaded to the live results page. You can then upload another video in its place or elect to omit a video for the heat.

Once you begin the video upload, you may proceed to the next event, even if the previous video is still uploading. Videos will queue in the uploader, with the first video recorded being uploaded first, before moving to the next video. Once videos are uploaded, they will appear on your live results page:

If changes are made to the order of events or the seeding of races, the recording operator will receive an alert that changes have been made and will be prompted to refresh the event schedule on their device.

Including Multiple Videos in an XC Event

Add heats to the EVT file

If you're uploading race videos for an XC race, you might find it desirable to upload multiple videos for the same race, such as a start video, a video from various split points, and a finish video. In order to do so, you'll need to make some modifications to the lynx.evt file produced by your meet management system—namely, you'll need to add some extra heats, which is something some meet management systems are incapable of for XC.

Navigate to the lynx.evt file and open it with a text editor such as Notepad. You'll see a version of the following with (probably) many more names:

1,1,1,Men JV 5K Black,,,,,,5000
,2664,0,Ediger,Jackson,Southridge,,,,,,,,,
,2405,1,Feller,David,Grant,,,,,,,,,
,2662,2,Cayetano Piedra,Anngel,Southridge,,,,,,,,,
3,1,1,Women JV 5K,,,,,,5000
4,1,1,Men Varsity 5K,,,,,,5000
5,1,1,Women Varsity 5K,,,,,,5000

In order to add extra heats, add lines to the file as shown below. In our example, we want to make sure that each race has a total of 3 videos: start, split, and finish. The line breaks here were added for clarity, but they won't hurt anything.

1,1,1,Men JV 5K Black,,,,,,5000
,2664,0,Ediger,Jackson,Southridge,,,,,,,,,
,2405,1,Feller,David,Grant,,,,,,,,,
,2662,2,Cayetano Piedra,Anngel,Southridge,,,,,,,,,
1,1,2,Men JV 5K Black,,,,,,5000
1,1,3,Men JV 5K Black,,,,,,5000

3,1,1,Women JV 5K,,,,,,5000
3,1,2,Women JV 5K,,,,,,5000
3,1,3,Women JV 5K,,,,,,5000

4,1,1,Men Varsity 5K,,,,,,5000
4,1,2,Men Varsity 5K,,,,,,5000
4,1,3,Men Varsity 5K,,,,,,5000

5,1,1,Women Varsity 5K,,,,,,5000
5,1,2,Women Varsity 5K,,,,,,5000
5,1,3,Women Varsity 5K,,,,,,5000

Make sure that you add the additional event rows after all the names entered in the event. If you insert event rows above names, it will move those entries to the wrong event.
If you update your start lists from your meet management software, it will override your manual changes! It might be helpful to keep the modifications you make in a separate text file to be ready to copy-and-paste back into the file in the event you have to update start lists.

Re-title your videos

After you update your lynx.evt file, you can rename the video titles that are shown on the live results page to make them something more descriptive and appropriate than "Heat 1", "Heat 2" etc.

Visit the AthleticLIVE Meet Administration Portal, and click  Manage Events.

For each event that should have videos re-titled, click Edit.

Scroll all the way down to the bottom of the page, to the Video section. In the text box, enter the title for each video that will be uploaded, separated by the pipe/bar character (|).

When you're finished, click Save Event at the bottom of the screen. If you visit the live site, you'll notice your videos now have descriptive titles:

Fixing Stuck Videos

Uploading All

If videos get stuck, here's how you can get them uploaded.

  1. On the main meet event page, click the list icon in the top right.
  1. On the Video list page, click the three dots button in the top right.
  1. Click "Stop All".
  2. Click the three dots button again and hit "Restart Uploader".
  3. Click the three dots button again once more and hit "Upload All"

Uploading one at a time

If it seems like Uploading All isn't working, you can try uploading one by one.

  1. Click the three dots button again and hit "Stop All".
  2. Click the three dots button again and hit "Restart Uploader".
  3. On the Video List page, try uploading videos one by one. See if a couple work. If so, then click the upload button for the rest.


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