Creating a Cross Country Meet #1: Introduction

Creating a Cross Country Meet
1. Introduction  —— 
2. Templates 

The most powerful set of tools provides is for meet hosts. allows meet hosts to post information about an upcoming meet, invite teams, manage meet entries (including reviewing, accepting, rejecting, and enforcing them against a qualifying standard), collect entry fees, collect electronically signed entry waivers or other forms, and communicate with team coaches who will be attending the event.

If you're going to host a meet using, we highly recommend that the hosting team has a  Team Site Supporter account. While basic functionality is available for those teams with free accounts, many of the advanced features are only available to Team Supporters. Throughout this guide, features only available to Team Supporters will be marked with the Team Supporter Icon (). For more information, see the Site Supporter Features section.

The first step in hosting a meet is to get it added to the master calendar. In order to do this, you'll need to have the date and location decided, although these are both editable after the meet has been created. To begin, navigate to your team's homepage by clicking on the Menu Icon () in the top left corner and then clicking on your team's name. Once you're on your team's homepage, click Add A Meet at the top of the calendar.

You'll be taken to the Find an Event screen. Click on Create New Event on the top-right of the screen.

It may be that someone else knows about your meet and has added it to the master calendar, even if this person is not the meet host. Before it's created, will walk you through a quick double-check to make sure that your meet isn't already listed. Select the event type, and then select the date the meet will take place on, as well as the state and zip code. Check the list on the right hand side to make sure your meet isn't already there.

If you find your meet, click the name to expand it and then add it to your team's calendar. Then see Add Yourself as Host/Add a Co-Host to get access to meet configuration.

If you don't find your meet, Enter the name of the meet under Event Name and then click Next in the bottom right.

When naming the meet, use a complete title such as "Barlow vs Canby." Avoid incomplete titles such as "vs Canby," since these names will be viewable by the public and other teams who register for your meet.

On the next screen, you'll be prompted to add further details about the meet.

  1. Meet Website: If the meet has a separate website, paste the URL here.
  2. Meet Days: Enter the number of days the meet will run. If you're hosting a multi-day meet, see Creating a Multi-Day Meet.
  3. Select Location: Click to choose a location. A list of nearby locations will appear. If your course location isn't listed, click Add New Location, and enter the required details.
  4. Levels: Click the correct levels for athletes from whom you'd like to accept entries.
  5. Hosting: Check the box if your team is hosting the meet. This will give you access to meet configuration options.
  6. Add to Calendar: If you are affiliated with multiple teams, you'll see each team listed here. Select the correct team to add the meet to that team's calendar.

At the bottom right of the screen, you'll see either Add Event to Calendar or Continue to Meet Setup, depending on whether the My team is hosting box is checked. If you've clicked Continue to Meet Setup, you'll be prompted to define your role in the meet and confirm that you are authorized to set up online collection of entries for the meet. Click Agree and Continue.

Once you click Agree and Continue, you'll be taken to the next step in the meet setup process, Creating a Cross Country Meet #2: Templates

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