Adding, Deactivating, Reactivating, and Moving Athletes

Athletic.net makes adding athletes to rosters, moving athletes between sports, and moving athletes from middle school to high school easy. Take a look at some of the following items to ensure that your roster is accurate and up-to-date.

For the items listed below, you'll need to be on the roster section of your team's homepage. To access your team's roster, navigate to your team's homepage by clicking on the Menu Icon () in the top left corner, and then clicking on your team's name. Then, click on  Manage Team in the top menu bar, then Athletes.

Adding an Athlete

This procedure is easiest when you only have a few athletes to add. If you have many athletes to add, consider using our roster uploader, which will save you a great deal of time. Find more information at Uploading a Roster.

First, ensure that you are working with the correct sport and season. Check the drop-down boxes at the top right of the screen. If they are correct, click on  Add Athletes.

Enter the athlete's First Name, and Last Name. Select the athlete's grade from the drop down box. Enter the athlete's gender. Date of birth is optional, but helpful.

The grades listed are limited by the kind of team you are working with. High schools will only see grades 9-12, and middle schools will see lower grades. If you're not seeing the grade level options you expect, make sure you're working on the right team's roster. You can double-check the team name at the top of the page.

As you enter a name, you may see the list of existing athletes below display matching names. Before you click  Add, check the list. You may be trying to re-create an athlete that already is in your roster from a past season, or is currently listed on the roster of a linked school.

If you find that an athlete already exists, click Activate to add them to your current roster. If you'd like to make sure that the athlete listed is the correct one, you can view his or her athlete profile by clicking on the View Athlete Profile icon (). If you have no athlete matches, click  Add to create the new athlete on your roster.

The line next to the athlete's name shows what seasons and sports the athlete has participated in in the past. For example tf (2016: 9, indoor 2017: 10) indicates that the athlete participated as a 9th grader in the 2016 outdoor track and field season, and as a 10th grader in the 2017 indoor track and field season.

If you are adding an athlete that has existing results on Athletic.net (i.e., someone who has competed for another team in the past, like a transfer student or a high school student coming from an un-linked middle school), see How Do I Transfer an Athlete to My Team?

Deactivating an Athlete

While an athlete that has results can never be deleted from Athletic.net (for more information see Why Can't I Delete an Athlete?), if an athlete is no longer participating on your roster, he or she can be deactivated so that they are no longer listed on a particular season's roster.

Deactivating an athlete does not remove any past results from Athletic.net. It simply removes him or her from your current roster, so that the athlete cannot be entered in any future meets and is no longer visible for other roster operations such as fee assessment. Athletic.net will prevent you from deactivating athletes that are entered in any future meets as a member of your team.

To deactivate an athlete, simply find the athlete's name on the roster screen and click Deactivate.

Reactivating an Athlete

If you've deactivated an athlete in the past that you'd like to reactivate, click on  Add Athletes in the top right corner of your roster screen. Under Activate Existing Athletes, use the Filter Athletes search box to find the athlete you're looking for, then click Activate.

Moving an Athlete From Middle School to High School

If your high school has a linked middle school, you can easily transfer athletes on a middle school roster to the high school roster. The process works similarly to reactivating an athlete, but you will see an indication that the athlete is part of the linked middle school. To move a middle school athlete up to your high school roster, simply click Activate.

If you're moving an athlete from an un-linked middle school, you won't be able to see them in the existing athletes list. See How Do I Transfer an Athlete to My Team? for more information.

If there is a middle school that should be linked to your high school and isn't, contact us and explain the situation.


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