Set Up Online Sync

Online Sync is one of the two methods used to synchronize devices running AthleticFIELD with your meet scoring software. Online Sync is the easier method to set up, and requires that each device running AthleticFIELD have an internet connection. The other method is Local Sync. You can read about that here.

To configure a meet to run AthleticFIELD using Online Sync, use the following process.

Create an AthleticLIVE Meet

When creating your new AthleticLIVE meet, make sure you select a Pro Field Meet. For more information about creating a new AthleticLIVE meet, see Create a Meet.

Export Flight Lists from Your Scoring Software

You'll need to export flight lists and event schedule files from your scoring software for AthleticFIELD to know what events will be held and who will be in those events.

HyTek's Meet Manager

To export flight lists:

1. Open the Run screen, then choose Interfaces  Set-up  Field Event Scoring.

1. From the dialog box that appears, choose FieldLynx File Sharing and click OK.

   

2. Return to the Interfaces menu and choose Field Event Scoring - Field Lynx File Sharing Mode  Update Start Lists.

   

3. Check the Activate update of start lists box and then choose Change Data Location to select the file location where you are keeping meet data. (We recommend creating a new folder for each meet you time.) Finally, click OK.

This will save both a file called Lynx.PPL and a file called Lynx.EVT in the location you select.

MeetPro

To export flight lists:

1. Open the Interfaces menu and choose FieldLynx  Setup.

   

2. Click the button next to FieldLynx Directory to select the file location where you are keeping meet data. (We recommend creating a new folder for each meet you time.)

   

3. Click Save.

This will save both a file called Lynx.PPL and a file called Lynx.EVT in the location you select.

Upload EVT and PPL Files

1. From the main AthleticLive meet administration page, choose  Upload .evt & .ppl under the Field App heading.

   

2. On the next screen, browse to and select the PPL and EVT files you saved from your meet scoring software. When you're done, click Upload File.

   

Configure Events

Once you upload your PPL and EVT files, return to the main meet details screen and choose  Manage Events from under the Field App heading.

On the Field App Events page, you'll have options to configure each field event. Each event must have its parameters configured before AthleticFIELD can record results for the event. There are two methods for entering the configuration for each event: Manual configuration or CSV configuration.

Manual Configuration

Configure the event by clicking on the Edit Round button next to the event.

Horizontal Events

1. Measurement Selection: Choose whether the round will be measured in Metric or English measurements
2. Wind Readings: Check the box if you'd like the field event operator to be prompted to record wind readings with each attempt.
3. Finals: Check the box if this event will have both prelims and finals. If each athlete gets the same number of attempts, leave the box unchecked.
4. Qualification Attempts: If you are having prelims and finals, enter how many qualification attempts each athlete will receive.
5. Athletes to Final: Enter how many athletes will advance to the final round.
6. Final Attempts: Enter how many attempts each athlete will receive in the final round.
7. Total Attempts: If you are not having prelims and finals, enter how many total attempts each athlete will receive.

Vertical Events

1. Measurement Selection: Choose whether the round will be measured in Metric or English measurements.
2. Alive Groups: If you expect that officials will be required to do alive groups, enter the number of people who will be in the rotation together (usually 5). Leave blank if you are not expecting officials to use alive groups.
3. Stop Doing Alive: Enter the number of people who should be left in the competition at a given height to stop doing alive groups. Leave blank if you are not expecting officials to use alive groups.
4. Starting Height: Enter the feet (box 1) and inches (box 2) or meters (box 1) and centimeters (box 2) of the starting height.
5. Increment: Enter the number of inches or centimeters that the bar will go up each time.
6. Number of Heights: enter the total number of heights that will be competed.

Once you've entered all the information in the height boxes, click Calculate Heights. Click on any given height to edit it.

CSV Configuration

Instead of configuring each event individually, you can upload all configurations in a CSV spreadsheet. Using the spreadsheet allows quickly enter configuration settings for all events at once.

From the Events page, click  Download Config CSV. This CSV file will be pre-populated with event names and number, so all you need to do is fill out the configuration and upload it. The spreadsheet will contain the following fields (click the image to enlarge it).

• Measurement: Enter the whole word english for feet and inches, or enter the whole word metric for meters and centimeters.
• Horizontal Events (leave these fields blank for vertical events):
  • Enter Wind?: Enter 0 for “no” and 1 for “yes”.
  • Attempts: If you are not having prelims and finals, enter how many total attempts each athlete will receive. Leave blank if you are having prelims and finals
  • Qual. Attempts: If you are having prelims and finals, enter how many qualification attempts each athlete will receive.
  • Final Attempts: Enter how many attempts each athlete will receive in the final round.
  • Final Athletes: Enter how many athletes will advance to the final round.
• Vertical Events (leave this fields blank for horizontal attempts):
  • Alive Groups: If you expect that officials will be required to do alive groups, enter the number of people who will be in the rotation together (usually 5). Leave blank if you are not expecting officials to use alive groups.
  • Stop Alive At: Enter the number of people who should be left in the competition at a given height to stop doing alive groups. Leave blank if you are not expecting officials to use alive groups.
  • Start - Feet/Meters: Enter the feet or meters component of the starting height.
  • Start - Inches/Centimeters: Enter the inches or centimeters component of the starting height.
  • Step - Inches/Centimeters: Enter the number of inches or centimeters that the bar will go up each time.
  • Number of Heights: enter the total number of heights that will be competed.
  Your field officials may also edit measurement type, alive group settings, and heights directly from their AthleticFIELD device.

Once you have finished filling out the spreadsheet, save it in CSV format, and click  Upload Config CSV, and choose the CSV file you just saved. Your events will appear in the list, fully configured.

Sync to the App

Once you've fully configured your events, click  Sync Events to App to prepare AthleticFIELD for recording data.

Loading Rounds

Once your events are configured, each event will be listed with a Key, which is a unique six-digit identifier that the operator will use to load the round into the device.

Instructions for officiating using AthleticFIELD, including how to load a round, can be found at Officiating a Horizontal Event and Officiating a Vertical Event.

Getting Results

Automatic Download to AthleticLIVE Local

Let LFFs sync to your computer after every mark by following these steps:

1. Download AthleticLIVE Local 3.7.21 or higher from the Downloads page.
2. Choose your meet in AthleticLIVE Local.
3. Modify your settings as follows:
   1. Set Sync Type to "Online Sync".
   2. Enter the LFF Results Directory. LFFs will sync down to this directory. This should be where you exported the EVT/SCH from your meet management system.

1. LFFs should be updated after every mark.
2. Do not pull results into your meet management system until your event is done. Otherwise, the meet management system thinks the event is done, and it will remove your live results.

Manual Admin Download

Once an event is complete, click Download Round Results for the event.

This will download a zipped file containing the LFF (results file) for each flight. Open the zipped file and move the LFFs inside to the location where you saved your EVT and PPL files. You can then use your scoring software's function to retrieve the results (Get Marks in Hytek, and Get Event Results in MeetPro).

Alternatively, you can wait until all field events are completed, and then click Download All Results. This will download one zipped file with all of the LFFs for the entire meet inside. Move them to your scoring software's export location and import the results for each event into your scoring software.

Handling Changes

If athletes are added, substituted, or reordered in the field app, you need to make corresponding changes in your meet management system.

If any of these cases occur, you will see a "View Changes" button. Click that button. Make your seeding match the "Updated Flight Order" column.