Uploading from HyTek without the Network plugin

This document explains how to upload entries and results to AthleticLIVE from HyTek without the $495 Network Plugin.

NOTE: This integration is in beta, and small issues may occur. If you notice any issues, please contact ben@athletic.net.

If you're doing more than 5 meets a season, we highly recommend purchasing the HyTek Network Plugin. It will save you so much time and energy.

Background

The HyTek network plugin allows you to upload schedules, entries, and results from within HyTek. If you do not have the Network plugin, you can still upload data to AthleticLIVE, but it takes a couple more steps as described below.

Prerequistes

Uploading Data from HyTek

Upload Teams

Upload teams from HyTek. There are three separate names for each team in HyTek: a long name, a short name, and an abbreviation. Uploading teams ensures that AthleticLIVE knows which three names are associated with each team.

Create Entries File in HyTek

  1. Click "Reports" -> "Performance Lists"
  2. Select events. Or click "Select All" in the top left.
  3. Make sure your settings match the screenshots below. You can uncheck anything you like, but do not check any box that isn't checked in the screenshot.
  4. Click "Create Report".
  5. Save the file to a folder. We recommend creating an "AthleticLive" folder in your meet directory. (IMPORTANT: The file must use the default ".htm" extension)
  6. If the file already exists, click "Yes" to overwrite.
"Columns/Format" Settings
"Include in Performance Lists" Settings

Create Heat Sheets File in HyTek

  1. Click "Reports" -> "Meet Program"
  2. Select events. Or click "Select All" in the top left.
  3. Make sure your settings match the screenshots below. You can uncheck anything you like, but do not check any box that isn't checked in the screenshot.
  4. Click "Create Report".
  5. Save the file to a folder. We recommend creating an "AthleticLive" folder in your meet directory. (IMPORTANT: The file must use the default ".htm" extension)
  6. If the file already exists, click "Yes" to overwrite.
"Columns/Format" Settings
"Include in Meet Program" Settings

Create Results File in HyTek

Note for Cross Country meets using CC/RR plugin: You must click the "Update" button to sync your results to the Track database. Then you can proceed with these instructions.

  1. Click "Reports" -> "Results"
  2. Select events. Or click "Select All" in the top left.
  3. Make sure your settings match the screenshots below. You can uncheck anything you like, but do not check any box that isn't checked in the screenshot.
    1. NOTE: If in Meet Manager 4, you must select Event or Session under Sort order. Publication order won't work.
  4. Click "Create Report".
  5. Save the file to a folder. We recommend creating an "AthleticLIVE" folder in your meet directory. (IMPORTANT: The file must use the default ".htm" extension)
  6. If the file already exists, click "Yes" to overwrite.
"Columns/Style/Sort Order/Format" Settings
"Include in Results" Settings

Automatically upload files via AthleticLIVE Local.

Click here to download our middleware program, AthleticLIVE Local.

AthleticLIVE Local will automatically upload entries and results to AthleticLIVE.

Install and setup

  1. Install the file you downloaded and open AthleticLIVE Local.
  2. Open a browser and go to localhost:8150. (For future meets, bookmark "localhost:8150", not "localhost:8150/admin")
  3. In the sidebar, click "Local Settings" and then "HyTek FTP".
  4. Check the box titled "Check this box if you DO NOT have the HyTek Network plugin".
  5. Enter the directory where you intend to save your files.
  6. Click "Submit".
  7. Click “Choose Active Meet” in the left sidebar.
  8. Meets that have active upload protocols or dates within +-7 days will appear. Choose one and click “Submit”. It will take a few seconds.

The app will now be listening for .htm files in the directory you specified. If you turn off your computer, you must re-start AthleticLIVE Local and re-select the meet.

Putting it all together

During the meet, you will create the results file in HyTek every time you are ready to post new results. AthleticLIVE Local will automatically upload the file, and you should see the new results in a few seconds.


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