Run Meet: Seeding

Once you've finished your initial setup of the meet, the system will seed the events in your meet based on the settings you selected. However, in any meet, some events need to be configured differently based on characteristics specific to the meet. This article will serve as an introduction to the main seeding screen as well as the options that are available for configuring your meet.

The Run Meet Screen

This is the main screen for seeding your meet. Two representative running events are shown below, although you will likely see many more events, depending on your meet. Each item is described below.

  1. Seeding/Results: Use this toggle to select between seeding and entering results. Seeding will allow you to change how runners in a heat are organized. Results will allow you to enter results for each runner in each heat.
  2. Track/Field: Use this toggle to change whether running events or field events are displayed.
  3. Gender Selector: Use these buttons to select whether both genders, men's events, or women's events are displayed.
  4. Filter Events: Begin typing an event name in this box to display a particular event.
  5. Mark Meet Official: Once all results have been entered and all events have been marked completed, you can click this button to mark the meet results as “official” on Athletic.net. For more information, see Unofficial vs. Official Results.
  6. Global Settings (): Use this button to access the settings page described in Run Meet: Setup and Settings. Settings not defined in a particular event will default to the settings chosen on this screen.
  7. Reports (): Click this button to access the reports functions. This screen will allow you to create heat sheets, meet programs, and scoring sheets. For more information, see Run Meet: Producing Heat Sheets and Other Reports
  8. Global Seeding Actions (): Provides the following options
    1. Reseed All Events: Automatically reseeds the meet according to the settings you've selected both in the Global Settings screen (number 6 above) as well as any individual event settings you've configured (see Individual Event Settings below).
    2. Reset All Events: Removes all athletes from their assigned heats and lanes.
    3. Reset Meet: Completely resets all settings, results, and seeding. Sends you back to the beginning of the setup process.
  9. Event Listing: Shows the gender, event, division, and round for the event. Click to expand and show the heats that have been seeded.
  10. Heats (): Show the number of heats in the event as it's currently seeded.
  11. Entries (): Shows the total number of entries in the event. A green number indicates that all entrants are currently assigned a heat and lane. An orange number indicates that some entrants have yet to be assigned a heat and lane. A red number indicates that no entrants have yet been assigned a heat and lane.
  12. Results (): Shows the total number of results that have been entered for an event.
  13. Mark Complete (): Once all results for an event have been entered, you can mark the event complete by clicking this button. Once all events have been marked complete, you can mark the meet results official. For more information, see Run Meet: Entering Results.
  14. Seed/Reseed Event (): Assigns (or reassigns) each entrant in the event to a heat and lane based on the global settings and the individual event settings selected.
  15. Individual Event Menu ():
    1. Publish Results: Sends the entered results for the selected event to the public results page on the meet's Athletic.net listing.
    2. Reseed Event: Reassigns each entrant in the event to a heat and lane based on the global settings and the individual event settings selected.
    3. Settings: Edit the seeding preferences for the individual event. See Individual Event Settings below.
    4. Reset: Removes all athletes from their assigned heats and lanes.
    5. Cancel Event: Removes the selected event from the meet schedule. If your meet doesn't run an event, you must cancel it here before results may be marked official. Once you have begun to enter results for an event, this option is no longer available.

Individual Event Settings

If your events are listed in the wrong order, see Creating a Track & Field Meet #9: Events to reorder them.

While many events have similar requirements to each other (i.e., all sprint events have eight lanes and should be run fast-to-slow) and can be configured in global settings, other events may need to be configured on an individual basis. For example, you'll need to indicate to the system what the maximum number of runners that is acceptable in a single heat of a distance event, and that number may be different depending on the distance of the event.

Running Events

  1. Timing Method: Select whether the times you'll enter for results will be generated by a Fully Automatic Timing system, or by hand-timing. If you select hand timing, a conversion factor will be applied to the results when they are posted to Athletic.net. See Hand Time Conversion Standards for more information.
  2. Seeding: Default will apply the global settings selected during setup. Choosing Custom will unlock the selections below to allow you to customize this particular event.
  3. Position Assignment: How are athletes organized on the starting line?
    1. Lanes: Standard lanes are assigned, with best seeds assigned in center lanes
    2. Alleys: Two athletes are assigned per lane, one faster athlete and one slower athlete. For example, on an eight lane track, the eight highest-seeded athletes would all be placed into the eight lanes as they would be if there were one runner per lane. Then, the ninth-best seeded runner would be placed in the same lane as the best seeded runner, the tenth seed would be placed in the same lane as the second seed, and so forth. This style of seeding is often used in the 800 meter run.
    3. Waterfall: Athletes start along a curved “waterfall” start line on the track. The best seeds are given the lowest position numbers, and start closest to the inside of the track.
  4. Lanes: How many lanes are to be used on the track when seeding the event. If you chose “Waterfall” above, this will change to Positions. Change the number of positions to the maximum number of runners you want to have in a single heat. If you chose “Alleys” above, this will change to Alleys and another box will appear named Max Heat Size. Alleys is the number of lanes that you want to have more than one runner in. Max Heat Size is the maximum number of runners allowed in the heat.
  5. Heat Assignment: Select how runners are assigned to their heats.
    1. Seed Time: Runners will be organized into heats based on similar seed times.
    2. Random: Runners will be randomly assigned to heats.
  6. Heat Order: Select in which order you'd like to run heats.
    1. Fast-to-Slow: Heats with the fastest athletes will be run first.
    2. Slow-to-Fast: Heats with the slowest athletes will be run first.
  7. Heat Distribution: How should uneven heat sizes be handled?
    1. Weighted: Fastest heights are filled to capacity, remaining athletes go into the final heat. For example, If you have a field of 28 athletes, a weighted distribution would fill the fastest three heats with eight athletes each, and the final heat would have four athletes.
    2. Even: Heats are filled as evenly as possible. For example, if you have a field of 28 athletes, an even distribution would put seven athletes in each heat.
  8. Minimum Heat Size: Select the minimum number of athletes that may comprise a heat. Several rule sets require all heats to have a minimum of three athletes.

Field Events

  1. Seeding: Default will apply the global settings selected during setup. Choosing Custom will unlock the selections below to allow you to customize this particular event.
  2. Max Flight Size: Select the maximum number of competitors you'd like to appear in each flight of this event.
  3. Flight Assignment: Select how competitors are assigned into flights.
    1. Seed Mark: Competitors will be organized into flights based on similar seed marks.
    2. Random: Competitors will be randomly assigned to flights.
  4. Position Assignment: Select how the competitors within each flight should be organized.
    1. Worst-to-Best: Athletes with the worst seed marks will be at the beginning of the competition order.
    2. Best-to-Worst: Athletes with the best seed marks will be at the beginning of the competition order.

Auto Seeding

One of the most powerful features of the Run Meet tools is the Auto Seeding functionality. Auto Seeding is on by default, but the settings to enable it or disable it can be found under the Global Settings (item 6 in the Run Meet Screen above). In a nutshell, Auto Seeding automatically reseeds each event as new entries are added, up until your event deadline. The settings you have defined both globally and for individual events are taken into account when the event is reseeded.

For example, let's say you have eight entries in your women's 100m dash, and you've configured a minimum heat size of three. Currently, you've got one full heat. Just before the deadline, an additional entry is added, bringing the total number of entrants to nine. As soon as the new entry is added, Run Meet automatically adds a second heat, moves the appropriate runners from the first heat to the second heat, and adds the new entry in the appropriate heat and lane. In our example, adding the ninth entrant to the event would either cause the event to be split into a heat of six and a heat of three, or a heat of five and a heat of four, depending on your Heat Distribution settings (described above).

The point of all this is that it allows the meet host to keep tabs on the number of overall entrants in a particular event as well as the number of heats in any given event.

Manually Adjusting Seeding

If you need to make manual adjustments to heats or flights, you can do so quickly and by clicking on the event. This will open the event and display each heat or flight.

  1. Heat Selector: Shows the number of heats in the current event. Click on a number to display that particular heat.
  2. Side Menu: Click to display a few quick-access commands.
    1. Add a Heat (): Click to add a new, empty heat to the event.
    2. Delete Heat (): Click to delete the current heat. If there are athletes still listed in the heat, a new section labeled Unseeded will appear next to the heat selector and the athletes in the deleted heat will be moved to this section.
    3. FAT/: Toggles the event between Fully Automatic Timing and Hand Timing.
  3. Athlete Menu:
    1. Scratch: Removes the athlete from the heat. If you use the Reseed button () after scratching an athlete, the event will be reseeded to properly take the missing athlete into account, adding or deleting heats as necessary.
    2. Unseed: Places the athlete in the Unseeded section for reassignment to another heat.
    3. Swap: Opens a text box where you can search for another athlete with whom to swap the current athlete in the same event.
  4. Drag Handle (): Click and drag to relocate the athlete within the current heat.
  5. Adjust Lanes: Use this to change the number of lanes in the current heat.

Once you've gotten all the athletes seeded properly, you'll need to produce heat sheets and other reports. See Run Meet: Producing Heat Sheets and Other Reports for further information.


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